SettleWise Document Automation: Auto-Sorting, Gap Detection, and Extraction
SettleWise automatically sorts every client document upload, detects missing statement periods down to the month, and extracts financial data for affidavit drafting — replacing the 16 hours of manual paralegal work that currently happens after a client finishes uploading.
The Problem With Manual Document Intake
When a client finishes uploading to a storage portal, the real work begins for your paralegal: opening every PDF, figuring out what it is, naming it consistently, checking whether any months are missing, and re-typing numbers into a spreadsheet or affidavit. That process takes roughly 16 hours per case — over $2,400 in staff time before a single strategy conversation happens.
Automatic Document Sorting and Indexing
SettleWise auto-categorizes client uploads into 35+ document types as soon as they arrive:
- Bank statements
- Tax returns (personal and business)
- Pay stubs
- Mortgage documents
- Investment and retirement statements
- K-1s and business returns
- And more
Every document receives consistent file naming: institution + date range + type. If the system miscategorizes a document, paralegals can reclassify it with one click.
Gap Detection Down to the Month
SettleWise checks the uploaded documents against the required statement periods defined in the case checklist and flags exactly what is missing — not just which category is incomplete, but which specific months are absent.
- Missing a March bank statement? Flagged.
- Only 10 of 12 required months uploaded? Flagged.
- Paralegals see the gaps before the next client call and can follow up precisely, without opening every file to check.
Financial Data Extraction
SettleWise extracts financial data from uploaded documents and presents every value as a draft for paralegal and attorney verification:
- Account balances and transaction summaries from bank statements
- Income figures from tax returns, W-2s, and pay stubs
- Asset values from investment and retirement statements
- Liability balances from mortgage documents
- Business income from business returns and K-1s
No extracted value is relied on blindly. Every figure is shown as a draft for your team to verify and edit before anything is filed.
Separate Property and Dissipation Tracking
- Comprehensive asset and liability tracking across the marital estate
- Separate-property tracing to distinguish marital and non-marital assets
- Dissipation tracking for asset waste claims
The Result
| | Manual workflow | With SettleWise | |---|---|---| | Paralegal document time | ~16 hrs/case | ~2 hrs/case | | Intake cycle | 2–3 weeks | Days | | Missing-item detection | Manual, per-file review | Automated, down to the month |
FAQ
- How accurate is the document extraction?
- Extraction handles standard financial documents well. Every extracted value is presented as a draft for your paralegal and attorney to verify and edit before anything is filed. SettleWise removes the data-entry work, not the professional judgment.
- What happens if a document is sorted into the wrong category?
- Paralegals can reclassify any document with one click. The system provides a starting point; your team has full override control.